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Minutes for Class of 2009 Parent Meeting Wed. June 13, 2007

Purpose: Fundraiser Planning for Parent Sponsored Class of 2009 Graduation Party

Attendance: Brenda Knipfer, Debbie Sachs, Harriet Tolly, Shirley Peter, Lori Deegan, Brenda Klahn, Peggy Koenig, Sue Mixdorf, Wayne Mixdorf, Linda Hagstrom, Cindy Mosiman, Roger Schewe, Noranne Heifner, Sue Nelson, Brett Nelson, Kris Torpy, Debbie Verhelst, Karen Frankson, Julie Rice, Kristin (Jan) Gunderson, Stacey Cherry, Warren Ottum, Judy Belanus, Meg Galloway, Jeanne Jones, Sue Amend

Fundraising was started at registration Aug. 2006. A letter was sent to all Parents/Guardians of Class of 2009 to introduce the traditional idea of holding a parent sponsored Graduation party the night of the students Graduation. To limit the amount of fundraising required to sponsor a quality event, a $20.00 fee was asked to be contributed by each family of the 2009 class. Over the course of the 2006/2007 school year, a total of $2,285.00 was collected. It was decided to continue this effort and ask for a $20.00 fee junior and senior year for a total of $60.00 from each family. A letter will be sent prior to registration and parent/teacher conferences so people can turn in their fee at a table during each event.

The “money to be raised” goal was between $15,000-20,000 for the past few years of classes. At this time, we have 325 students which is a higher number then past classes. Class of 2007 had 293 with 215 attending the party. We will need to raise a higher amount to accommodate our large class size. Approximately $10,000 can be raised at the concession stand during the Summer Soccer tournament which is run by the upcoming senior class each year. Our turn to run the event will be the summer of 2008 (2nd weekend of July).

Class of 2009 bake sale details:

Our class will be running the bake sale Sat. & Sun. July 14th and July 15th at the Jaycee park shelter during the Oregon Soccer tournament. It was decided to setup 2 hour work shifts Sat. and Sun. with the exception of setup Sat. and Sun. Two people will be needed per shift. There will be a baked goods drop off time Friday evening at Prairie View Elementary (July 13th) 5:00-7:00 PM. People can drop off goods Friday evening or anytime Sat. /Sun during the sale.

The work schedule is as follows:
Friday, July 13th - Baked goods drop off at PVE 5:00-7:00 PM: Marty & Debbie Verhelst, Sue Amend, Jan Gunderson

Saturday, July 14th - Bake sale

7:00-8:00 AM (Set-up): Jan Gunderson, Julie Rice
8:00 - 10:00 AM (Sell): Debbie Sachs, Sue Mixdorf
10:00 AM - 12:00 PM (Sell): Noranne Heifner, Shirley Peter
12:00 PM - 2:00 PM (Sell): Judy Belanus, Karen Frankson
2:00 PM - 4:00 PM (Sell): 2 people needed
4:00 PM - 6:00 PM (Sell and Clean-up): 2 people needed

Sunday, July 15th

7:00 - 8:00 AM (set-up): Lori Deegan, Brenda Knipfer
8:00 - 10:00 AM (Sell): Jan Gunderson, Cindy Mosiman
10:00 AM - 12:00 PM (Sell): Peggy Koenig, 1 person needed
12:00 PM - 2:00 PM (sell): Harriet Tolly, 1 person needed
2:00 - 4:00 PM (sell/clean-up): 2 people needed


It was decided to sell each item for .50 cents. The following list is suggested bake sale items: any cookies, bars, rice crispy treats, "gorp" or trail mix, "puppy chow", slices of pie, etc., nothing too messy.

The pricing will be as follows: 2 cookies (2" diameter) = .50 cents, 1 large bar=.50 cents, snack size bag for gorp/trail mix or puppy chow =.50 cents, pie cut into slices (1 slice=.50 cents). Mark items with peanuts and keep separate from no peanut items. The items can be sent on a covered disposable plate/box.

If someone would rather donate $5.00 instead of bake, donations will be accepted and can be sent to: Sue Amend, 4729 Roosevelt St. Oregon WI 53575 Check written out to: OHS Class of 2009.

It was decided not to sell coffee because the concession stand will be selling it but the idea of selling milk was suggested. Kris Torpy is checking with concession stand reps. to see if they are selling milk and will check around for the best deal if we can sell it. The milk can be stored in coolers/Pepsi refrigerated truck during the sale. Sue Nelson will be checking with the concession stand reps. to make sure they aren’t selling gorp/trail mix. Email reminder will be sent one week prior to the bake sale with an updated workers schedule and a reminder about donations.

Fundraising Ideas:

1. Collect Bill’s grocery store receipts- Kari Sherman, Denise Hageman and Roger Schewe have shown interest in starting this idea. Will provide more info. With details at a later time. Everyone should start collecting their receipts NOW and make sure to ask for an orange sticker to be put on the receipt at check-out.

2. Anne Olson suggested selling 2 Longaberger baskets -1. $57.00 Oregon booster basket with orange/black trim with tag that says “Oregon, Panthers”. She will donate $10.00 towards our class for each basket sold. 2. $80.00 bigger basket with any color trim/handles and she will donate $15.00 towards our class for each basket sold. The group decided that she could offer this idea via email. The emails can be sent as general mailing and blind carbon copy everyone so everyone doesn’t have access to all of the email addresses. Sue Amend currently has the addresses and will send all emails the above mentioned way.

3. Sell water at next years graduation ceremony - Jr.s sell for the seniors graduating. The group decided yes to this idea and even sell it in the stands.

4. Sell flower corsages for Prom - Brenda Klahn is checking on how much last years class made and we will decide if we want to continue this idea.

5. Sell 50/50 tickets at sporting events our senior year. (Maybe next year if the senior class is not doing this). Need to check with senior class reps. to see if they are doing this idea. (Sue Mixdorf checking on this???)

6. Parent dance around Halloween. Not well attended in the past but fun. Food/drinks/band. No decision made on this idea.

7. Sell Orange/black beads at Homecoming. Will do senior year and maybe this year if seniors are not selling. Need someone to follow up on this idea.

8. Summer fest booth - need to be a member of Chamber and pay for the booth. No decision made on this idea.

Future needs:

1. Hold Fall/Winter meeting to discuss current needs with roles/responsibilities of upcoming fundraisers. 2. Decide who can help coordinate the concession stand process. More then one person can coordinate this event. There is an information book from previous classes that lists all the responsibilities of this event. There are other committee roles that need to be filled such as Volunteer Coordinators, Food/supply buyers, etc. If anyone is interested, shadowing this year’s coordinators at the soccer tournament would be a great idea. More details to be discussed at Fall/Winter meeting. 3. Determine coordinators for the graduation party. Details of party to be listed at a later time. 4. Determine coordinators for 50/50 sales, orange/black bead sales, prom corsage sales, water sale at 2008 graduation and any other ideas that the group would like to sponsor. 5. Don’t worry; there are plenty more opportunities to volunteer for, like selling beads, 50/50 tickets, selling water, collect $20 fee at registration/parent teacher conferences, working on committees for the concession stand and graduation party, etc. etc. The more helpers the better. When each event comes up, more info. on detailed needs will come up.

*Sue Nelson will help with treasurer responsibilities. *Meg Galloway will take charge of entering family names of $20 donators in an excel spread sheet. *Harriet Tolly will set-up a web page for the OHS class of 2009 and update with current Fundraising ideas/details of events.